For SMS Report workflows that require an approval step this authorization allows the report to be either "Approved" or "Not Approved"

The reports that function this way are typically Requests that seek an approval by someone along the workflow path.

It is important to differentiate approving a request from authorizing it and/or completing it. In all cases the request needs to be completed so that the workflow will eventually end. It can be completed as "approved" or as "not approved" but must be completed non-the-less.

If a request form has not been filled out completely and requires additional information it can, like any other report, be rejected - but if the request was complete and is merely being denied then it should not be rejected. It must be completed with "not approved".

To reiterate rejecting indicates there was a mistake in filling out the form. not approved means that the form was correct but the request is being denied.